MEDICAL, FITNESS & HEALTH DISCLOSURE POLICY

Issued by MTB Detour Pty Ltd (ACN 693 200 289)

Version 1.0 — Effective 1 January 2026

1. Purpose

1.1 This Medical, Fitness & Health Disclosure Policy (“Policy”) ensures that all Participants engaging in tours, coaching programs, skills sessions, races, events, and associated mountain biking activities (“Activities”) delivered by MTB Detour Pty Ltd (“the Operator”) provide accurate and complete medical, health, and fitness information necessary for safe participation.

1.2 This Policy exists to reduce risks associated with physical exertion, environmental exposure, terrain difficulty, and emergency response.

1.3 This Policy must be read together with the Terms of Participation, Participant Waiver & Assumption of Risk, and all other Operator Policies.

2. Scope

2.1 This Policy applies to:

(a) all Participants;

(b) all Guardians of participating minors;

2.2 Additional health disclosures may be required for advanced coaching, high-risk terrain, multi-day tours, or events in remote environments.

3. Definitions

3.1 “Participant” means any individual engaging in an Activity.

3.2 “Minor” means a Participant under 18 years of age.

3.3 “Guardian” means a parent or legal guardian authorising a Minor’s participation.

3.4 “Medical Condition” includes any physical, psychological, or neurological condition that may affect participation.

3.5 “Emergency Contact” means the person nominated for notification during an incident.

4. Participant Health Warranties

4.1 Participants warrant that they:

(a) are physically able to participate safely;

(b) possess sufficient fitness for the Activity;

(d) will not participate if ill, fatigued, or unfit;

(e) will update the Operator of any changes to health prior to the Activity.

5. Mandatory Medical Disclosure

5.1 Participants must disclose any relevant Medical Conditions, including but not limited to:

(a) asthma, respiratory issues, or shortness of breath;

(b) heart conditions or high blood pressure;

(d) epilepsy, seizures, or fainting episodes;

(e) allergies (including anaphylaxis);

(f) musculoskeletal injuries or chronic pain;

(g) recent surgery or ongoing rehabilitation;

(h) mental health concerns affecting safety or decision-making;

(i) heat sensitivity or cold intolerance;

(j) medication requirements.

5.2 Failure to disclose may:

(a) endanger the Participant or others;

(b) void insurance coverage;

(d) constitute negligence on the part of the Participant or Guardian.

6. Medication & Medical Devices

6.1 Participants must carry necessary medications including:

(a) inhalers;

(b) EpiPens;

(d) prescribed medications essential for ongoing conditions.

6.2 Participants must inform Guides of:

(a) location of medications;

(b) medication requirements;

6.3 Medications must be self-administered unless the Participant is a Minor and specific instructions are provided by the Guardian.

7. Pre-Existing Injuries or Conditions

7.1 Participants with pre-existing injuries must:

(a) disclose the nature of the injury;

(b) confirm clearance to participate from a medical professional if required;

(d) avoid pushing beyond medically safe limits.

8. Fitness Requirements

8.1 Participants must possess fitness levels appropriate to:

(a) ride duration;

(b) terrain difficulty;

(d) weather conditions;

(e) technical riding demands.

8.2 Guides may assess Participant capability and adjust group structure or remove Participants if safety is compromised.

9. Symptoms and Illness During Activities

9.1 Participants experiencing symptoms including:

(a) dizziness;

(b) chest pain;

(d) shortness of breath;

(e) nausea;

(f) confusion;

(g) severe fatigue

must notify Guides immediately.

9.2 Guides may require the Participant to:

(a) rest;

(b) cease participation;

(d) undergo first-aid assessment.

10. Heat, Weather & Environmental Exposure

10.1 Participants must disclose if they are susceptible to:

(a) heat exhaustion;

(b) dehydration;

(d) cold intolerance;

(e) sun sensitivity;

(f) asthma triggered by environmental factors.

10.2 The Operator may require additional hydration, PPE, rest breaks, or route changes based on environmental conditions.

11. Emergency Contact Requirements

11.1 Participants must nominate a valid Emergency Contact.

11.2 For Minors, the Emergency Contact must be the Guardian unless approved otherwise.

12. Minors and Guardian Responsibilities

12.1 Guardians must:

(a) complete all medical disclosures for the Minor;

(b) provide accurate and up-to-date information;

(d) understand the Minor’s health needs and limitations;

(e) authorise emergency treatment in accordance with applicable Policies.

12.2 Guardians accept liability for failure to disclose relevant information.

13. Confidentiality & Privacy

13.1 All medical information is held in accordance with:

(a) the Privacy Policy;

(b) Australian Privacy Principles;

13.2 Medical information is only shared with staff on a need-to-know basis.

14. Non-Disclosure & Consequences

14.1 Failure to disclose relevant medical information may result in:

(a) removal from the Activity;

(b) refusal of future bookings;

(d) personal liability for injuries or incidents.

14.2 Knowingly providing false information constitutes misconduct.

15. Jurisdiction

15.1 This Policy is governed by the laws of Queensland.

15.2 Local laws apply where Activities occur outside Queensland.

16. Acceptance Statement

“By participating in activities delivered by MTB Detour Pty Ltd (ACN 693 200 289), I confirm that I have read, understood, and will comply with the Medical, Fitness & Health Disclosure Policy, and that all medical information provided is accurate and complete.”